Term: Permanent Part-time
Posting Open Date: August 21st, 2025
Posting Closing Date: Until Filled
Location: Little Current and Mindemoya, Ontario
Salary range: $25.01 - $27.81 per hour (based on education and experience)
Benefits: Healthcare of Ontario Pension Plan (HOOPP)
POSITION SUMMARY
The Health Records Clerk is responsible for clerical duties including all aspects of patient chart maintenance.
RESPONSIBILITIES:
Processing Admissions & Discharges:
- Locate and deliver patient charts to inpatient unit as per daily admission register
- Process Inpatient Discharges, including assembly of records, scanning records to eChart/EMR, analyzing records for completeness, issuing Incomplete Record (ICR) deficiencies to physicians and abstracting the data into Med2020 WinRecs.
Processing Outpatient Records:
- Analyze records, identify deficiencies and issue ICR deficiency to physicians
- Scan records to eChart/EMR
- Finalize ICR process once physicians complete deficiencies
Other Departmental Duties:
- Perform Meditech Expanse chart maintenance as required
- Assist in the preparation of records for Death Chart Review
- Assist with month-end statistics
- Assist with monthly CIHI and mandatory quarterly Ministry of Health submissions
- Attend monthly ONE team meetings (as applicable)
- Sort, compile, index and file health records
Day Surgery/Specialist Clinics:
- Locate and deliver charts for Day Surgery and Specialists Clinics
- Scan records to eChart/EMR
Reception:
- Perform department reception duties
- Respond to clinician requests
- Respond to internal and external general requests
Record Retention:
- Review, record and prepare appropriate charts for destruction
Admitting:
- Assist with switchboard, reception, patient registration and other admitting duties as required, to cover breaks and/or backfill shifts as required.
Patient Safety:
- It is recognized that the processes employed by this staff position impact upon the safety and efficacy of MHC’s patient care activities.
- All incumbents are directed to therefore utilize processes that contribute to the overall safe culture environment of our hospital.
- This is a direct responsibility of each and every staff member of this organization.
Health and Safety:
- Use and wear equipment and protective devices that are provided
- Report to the supervisor absent or defective equipment or protective devices
- Report the existence of hazards to the supervisor
- Not remove or make ineffective any protective devices without providing an adequate temporary protective device
- Operate equipment in a safe manner
- Not engage in horseplay
- Be familiar with procedures to be carried out in the event of a disaster (Emergency Preparedness Plans)
COMPETENCIES/BEHAVIOURAL:
- Service and Quality Orientation
- Teamwork and Collaboration
- Leadership Presence
COMPETENCIES/TECHNICAL:
- Proficiency in computer software applications: Microsoft Office, Excel, Meditech ADM (Admissions), Meditech MRI (Medical Records), Meditech SCA (Scanning/Archiving), EMR; Policy & Procedures platform and Learning Management System
- Typing speed minimum 50wpm
- Knowledge of PHIPA (Personal Health Information Protection Act)
- Knowledge of Public Hospitals Act
- Proficiency in Med2020 WinRecs abstracting standards
QUALIFICATIONS (Education, Certifications, Experience, Licensure)
Required:
- Secondary school diploma
- Mandatory proof of fully immunized COVID-19 vaccination status
Preferred:
- Certificate in medical terminology from a recognized college or equivalent
- Medical transcription training/experience
- Experience in a healthcare office/clerical environment
OTHER QUALIFICATIONS:
- Ability to provide regular attendance.
WAGES AND BENEFITS:
- Starting wage of $25.01
- Enrollment in HOOPP (Health of Ontario Pension Plan)
HOW TO APPLY:
Please email a cover letter and resume to Human Resources at recruitment@mhc.on.ca
Please reference Job Posting Number 2025-NU-07 in the subject line and cover letter.
Thank you to all who apply. Only candidates selected for an interview will be contacted.
MHC is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People, persons with disabilities, LGBTQIA2-S persons, and others who may contribute to the further diversification of ideas. MHC is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.