POSITION SUMMARY
The Health Records Administrator is responsible for accurate and timely DAD and NACRS coding and abstracting and assists with Health Records Clerk duties as assigned.
YOUR BENEFITS:
- Starting wage of $30.50/hour
- Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
- Comprehensive health and dental benefits:
- Employer-paid Long-Term Disability coverage (HOODIP)
- Up to 7 weeks of vacation with service
- 2 paid holidays annually, including two floating holidays
- Overtime paid at 1.5x your regular hourly rate
- Shift exchange flexibility, subject to operational requirements
- Paid personal leave for new employees
- Paid bereavement leave and family-related leaves
- Pregnancy and parental leave top-up to 93% of regular earnings
- Education support and employer-funded required training and certification upgrades
RESPONSIBILITIES:
Coding and Abstracting:
- Perform NACRS coding and abstracting of Emergency Room, Day Surgery and Oncology (Chemotherapy) records
- Perform DAD coding and abstracting for all inpatient records
- Review error reports and process corrections
- Assist with monthly CIHI and mandatory quarterly Ministry of Health submissions
Release of Information:
- Process “Release of Information” requests, logging required information for annual IPC statistical reporting
- Create invoices for “Release of Information” services
Processing of Admissions & Discharges:
- Process Inpatient Discharges, including scanning records, auditing record for completion, flagging all deficiencies and abstracting the data into Med2020 WinRecs software.
Processing Outpatient Records:
- Check records; scan documents to patient account.
- Scan records to Meditech Expanse eChart.
Other Departmental Duties:
- Perform Meditech chart maintenance as required
- Assist in the preparation of records for Death Chart Review
- Assist in month-end statistics
- Attend monthly ONE HITS/Regional meetings (as applicable)
Day Surgery/Specialist Clinics:
- Locate and deliver charts for Day Surgery and Specialists Clinics
- Scan patient records to Meditech Expanse
Reception:
- Perform department reception duties
- Respond to clinician requests
- Respond to internal and external general requests
Record Retention:
- Review, record and prepare appropriate charts for destruction
Admitting:
- Assist with switchboard, reception and admitting duties as required
Other Duties:
- Appear in court with subpoenaed medical records, as required
- Assist with the training of clerical staff
PATIENT SAFETY:
- It is recognized that the processes employed by this staff position impact upon the safety and efficacy of MHC’s patient care activities.
- All incumbents are directed to therefore utilize processes that contribute to the overall safe culture environment of our hospital.
- This is a direct responsibility of each and every staff member of this organization.
HEALTH AND SAFETY:
- Use and wear equipment and protective devices that are provided;
- Report to the supervisor absent or defective equipment or protective devices;
- Report the existence of hazards to the supervisor;
- Not remove or make ineffective any protective devices without providing an adequate temporary protective device;
- Operate equipment in a safe manner;
- Not engage in horseplay;
- Be familiar with procedures to be carried out in the event of a disaster (Emergency Preparedness Plans)
COMPETENCIES/BEHAVIOURAL:
- Service and Quality Orientation
- Teamwork and Collaboration
- Leadership Presence
COMPETENCIES/TECHNICAL:
- Proficiency in computer software applications: Microsoft Office, Excel, Meditech Expanse HIM, REG/CWS, EMR, Policy & Procedures platform, Med2020 WinRecs, Learning Management System
- Keyboarding skills
- Knowledge of PHIPA (Personal Health Information Protection Act)
- Knowledge of Public Hospitals Act
- Proficiency in Med2020 WinRecs abstracting/coding standards
- Proficiency in ICD10 and CCI coding conventions
- Proficiency in Folio Views software
- Knowledge of medical terminology
QUALIFICATIONS (Education, Certifications, Experience, Licensure):
Required:
- Current CHIM certification with Canadian Health Information Management Association
- Computer experience
-
Mandatory proof of fully immunized COVID—19 vaccination status
Preferred:
- Two years relevant hospital experience
OTHER QUALIFICATIONS:
- Ability to provide regular attendance.
WAGES AND BENEFITS:
- Starting wage of $30.50
- Enrollment in HOOPP (Health of Ontario Pension Plan)
HOW TO APPY:
Please email a cover letter and resume to the attention of Human Resources at recruitment@mhc.on.ca
Please reference Job Posting Number 2026-NU-03 in the subject line and cover letter.
Thank you to all who apply.
Only candidates selected for an interview will be contacted.
MHC is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People, persons with disabilities, LGBTQIA2-S persons, and others who may contribute to the further diversification of ideas. MHC is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.